Privacy Policy

Privacy

Effective Date: September 1st, 2025

RecruitScout respects your privacy and complies with the GDPR and applicable EU data-protection laws.

This Privacy Policy explains how we collect, use, store, and protect your information, and is part of the RecruitScout Terms & Conditions.

1. Data Controller and Data Processor

For website visitors:
RecruitScout acts as Data Controller.

For the RecruitScout SaaS platform:
RecruitScout acts as Data Processor, and the User is Data Controller (see DPA).

Contact:
RecruitScout: compliance@recruitscout.tech

2. Personal Data We Collect

A. As Website Controller (website visitors)

• contact form submissions (name, email, message),

• analytics data (IP, device, usage patterns),

• cookies (functional / analytics).

B. As SaaS Processor (User account + platform)

We collect and process:

• account info (email, name, login details),

• Customer Content (uploaded lists),

• Output Data generated by the Service,

• data from third-party integrations (email API, CRM connections).

We process only B2B data, not sensitive personal data.

3. Legal Bases for Processing

RecruitScout relies on:

• legitimate interest (platform operation, analytics, fraud prevention),

• contractual necessity (providing the Service),

• consent (marketing communications, where required).

Users (Controllers) must define their own lawful basis when uploading or using data in the platform.

4. How We Use Personal Data

We use data to:

• operate and provide the RecruitScout Service,

• authenticate accounts,

• improve features and performance,

• provide support,

• detect errors, abuse, or fraud,

• send service-related communications,

• comply with legal obligations.

We do not:

• sell personal data,

• use Customer Data for advertising,

• enrich or combine Customer Data for purposes outside the Service.

5. Cookies and Tracking

We use cookies for:

• essential platform operations,

• analytics (aggregate only),

• performance measurement.

You can disable cookies in your browser, but core functions may not work.

6. Data Sharing

We may share data with:

• sub-processors (hosting, email delivery, analytics, enrichment),

• legal authorities when required,

• service providers under confidentiality agreements.

We do not share Customer Data with unrelated third parties.

7. International Transfers

When transferring data outside the EEA, we use:

• SCCs (Standard Contractual Clauses),

• adequacy decisions,

• GDPR-compliant safeguards.

8. Data Retention

• Website data: retained as needed for security, analytics, or legal obligations.

• Account data: retained while the Account is active.

• Customer Data: deleted 30 days after Account termination.

• Backups: deleted according to automated cycles.

9. Security Measures

We implement:

• encryption in transit and at rest,

• secure hosting infrastructure,

• restricted access controls,

• authentication security,

• monitoring and logging,

• regular updates and vulnerability patching.

No method is 100% secure, but we follow industry best practices.

10. Data Subject Rights

You have the right to:

• access your data,

• rectify errors,

• request deletion,

• restrict or object to processing,

• data portability,

• withdraw consent (for marketing),

• lodge a complaint with a supervisory authority.

Requests can be submitted to: compliance@recruitscout.tech

11. Third-Party Services and Integrations

RecruitScout integrates with:

• email APIs,

• CRM systems,

• enrichment providers.

We are not responsible for third-party terms, outages, failures, or policy changes.
Users must comply with third-party policies.

12. Children’s Data

RecruitScout is not intended for minors under 18.
We do not knowingly collect personal data of children.

13. Changes to This Privacy Policy

We may update this Privacy Policy at any time.
Continued use of the Service after updates indicates acceptance.